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Monday, June 8, 2015

How to Write a Corporate Film Proposal

corporate film proposal
Here is a complete corporate film proposal, along with an infographic and typical corporate film; uploaded on Youtube.

As Navi Mumbai based Corporate film makers, we regularly send professional proposals to our clients to help them understand the requirements and steps involved in a corporate film.

Here is the infographic: 

corporate film making in mumbai - proposal
Corporate Film Making Proposal - Mumbai

Here is the sample proposal: 

==== Page 1: Cover Letter ====

Date: xx-xxx-xxxx
Ref. No. xxxx

The  position of the person
company name

Dear Ms./Mr.  full name,

Subject: Corporate AV Proposal

As per our discussions and meeting, we are pleased to submit a proposal of branding building video in Full HD for your organisation. The proposal is detailed in the following pages.

If you need any further clarifications, feel free to contact me on 98205 78189.

Thanking you,

For Webbing Systems

Pashminu Mansukhani


==== Page 2: Project Details ====

Scope for Video Project:

Phase I:  Pre-production
  • Receiving basic inputs of your company profile.
  • Target audience information.
  • Draft of the script in form a Word document with bullet lists points to be covered in AV
  • Short listing of the information in form of photographs and video clips with your organisation.
  • Scriptwriting

Phase II: Production
  • Preview, selection and purchase of stock photographs and videos.
  • Editing and dummy VO recording
  • Approval / Feedback from your management.
  • Final Editing and VO recording.
  • Addition of background music

Option 1: With Voice Over & Scripting
Professional Fees:  xxx  Lakhs  excluding service tax of 12.36%.
Timeline:  3 weeks from confirmation of the project

Option 2: Without Voice Over & Scripting
Professional Fees:  xxx  Lakhs  excluding service tax of 12.36%.
Timeline:  2 weeks from confirmation of the project

==== Page 3: Terms & Conditions ====

General Terms & Conditions:

1.    The project will commence from the date of the Work / Purchase Order along with the initial 35% advance amount.
2.    Cheques / Demand Drafts should be drawn in the favour of "Digital Studio" payable at Mumbai.
3.    The Cheques / Demand Drafts should be couriered to "Webbing Systems, 72-D, Kamgar Nagar, Kurla East, Mumbai 400 024"
4.    Additional services that are not defined in the scope of the project will be charged extra depending on the quantum of efforts required.
5.    Updating data or any other specialized / customized service besides the one mentioned above will be considered as additional services and will be charged accordingly.
6.    We would prefer one representative from your side interacting with Webbing Systems and his / her authority over the project has to be clearly specified and signed thereof.
7.    The representative's time to time review of the project is mandatory.
8.    Any changes in requirement document after the final approval will be considered as additional services.
9.    VFX or special effects can be added; as value added service.

Payment Terms:

1.    50% as advance and confirmation of the project along with Purchase / Work Order.
2.    Balance 50% on delivery of the master DVD.

General Assumptions:

1.    We will deliver three versions: Full HD MPEG file in DVD, Youtube version & Email/WhatsApp Version.
2.    The costing of the project has been arrived by calculating the efforts of 8 hours / day [Monday - Saturday].

=== End of Document ===